Privacy Notice
This privacy notice provides you with details of how I collect and process your personal data through your use of this website and social media.
By visiting my website and providing me with your data you are agreeing that you are over 13 years of age.
I, Amy Hayes, am the Data Controller, meaning I am responsible for your personal data. My details are:
Full name of legal entity: I Do Celebrancy
Email address: amy@idocelebrancy.co.uk
Postal address: Co- The Financial Partnership LLP, Vision House, 3 Dee Road, Richmond, Surrey,TW9 2JN
Please help me to keep up to date with the information I hold on you by emailing me any personal information changes (such as new address) to amy@idocelebrancy.co.uk.
1. What information (data) is being collected?
Personal data means any information capable of identifying an individual. It does not include anonymised data.
Communication Data includes any communication that you send to me. Whether that be through the contact form on my website; through email, text, social media messaging, social media posting, or any other communication between us. I lawfully process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims.
Customer Data includes data relating to the contract of my services for your ceremony, such as your name, title, address, email address, phone number, contact details and ceremony details. I lawfully process this data to supply the services you have contracted me for and to keep records of such transactions.
User Data includes data about how you use my website and any online services together with any data that you post for publication on my social media or other online services. I process this data to operate my website and ensure relevant content is provided to you, ensure the security of my website, maintain back- ups of my website and/or databases and to enable publication and administration of my website, other online services and business. My lawful ground for this processing is my legitimate interests which in this case is to enable me to properly administer my website and my business.
Technical Data includes data about your use of my website and online services such as your IP address, your login data, details about your browser, length of visit to pages on my website, page views and navigation paths, details about the number of times you use my website, time zone settings and other technology on the devices you use to access our website. The source of this data is from my analytics tracking system. Although, I am not actively tracking any this data to anywhere near this degree!
I process this data to analyse your use of our website and other online services to administer and protect our business and website, to deliver relevant website content. I lawfully process this data for legitimate interests which in this case is to enable me to properly administer my website, grow my business and to decide my marketing strategy.
2. Marketing Data
I don’t send marketing messages. I may on occasion ask for a testimonial from past clients, however it won’t ever be soliciting for anything other than that.
3. Sensitive Data
Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, and information about your health/ disabilities.
Given the nature of my role I will be requesting some sensitive data about you. The information you provide will allow me to write your ceremony in an inclusive way. I will not be seeking any sensitive information such as your genetic and biometric data. I do not intend to collect any information about criminal convictions or offences unless they are totally relevant to the script under development. Where I am required to collect personal data by law, or under the terms of the contract between us and you do not provide me with that data when requested, I may not be able to perform the contract (for example, to deliver services to you). If you don’t provide me with the requested data, I may have to cancel a service you have contracted me for but if I do, I will notify you at the time.
I will only use your personal data for a purpose it was collected for but I may process your personal data without your knowledge or consent where this is required or permitted by law.
4. How do I collect your data?
When someone visits my website Google Analytics collects standard internet log information and details of visitor behaviour patterns. I may also automatically be collecting certain data from you as you use my website via the use of cookies. Please see my Cookie Policy for more details about this.
Other third parties which collect data include social media and advertising networks including Facebook incorporating Facebook Pixels. The data is collected via my website, social media sites, phone, text or email.
If we start to work together, I will retain your information on my personal computer which is password protected and used by me only. I also create a folder in my email account for ease of communication.
5. What data am I after?
The type of data I am interested in is how you use my website including what pages interest you so that I can amend and adapt as I go along to ensure the information I am providing is relevant, interesting and up to date. This is all gathered via my webform submission, phone call, text or email and Facebook Pixels. However, I cannot be held responsible for the customer storage retention methods of companies like Google, Skype, Facebook, Instagram and Outlook etc.
6. Why is it being collected?
I need to retain some of your data to enable me to do my job. I need to be able to contact you in the lead up to your event as we work together to create your ceremony and more.
7. How long will it be kept for?
The personal information that you provide (names/address/tel. no’s /email addresses etc) is held on my computer and within Outlook until the end of the year of your particular ceremony. For example if you were to book me for a wedding in August 2021 this year I will hold your data until the end of 2021 at which time it will be deleted from my computer and my Outlook account. All enquiries via my website, Facebook or other social media platforms will be retained for 6 months before deletion, if the enquiry has not converted into a contracted engagement of services.
8. Who will it be shared with?
No one, without your express permission. However there might be a few occasions where I do need to share your personal data with the following:
Other wedding professionals, be it another officiant or your wedding photographer or venue contact. This information is shared purely to allow the smooth running of your ceremony and event.
Professional advisers including lawyers, bankers, auditors and insurers, in the event of any complaint or claim either against me by you. Or against you in a claim instigated by me.
Government bodies that require the reporting of processing activities.
Third parties to whom I transfer or merge parts of my business. (In the event I am unable to fulfil my contact due to illness or other unforeseen complication). I require all third parties to whom I transfer your data to respect the security of your personal data and to treat it in accordance with the law. I only allow such third parties to process your personal data for specified purposes and in accordance with my instructions.
9. What will be the effect of this on the individual concerned?
The effect will be positive as it allows us to keep in regular contact during our working relationship.
10. Is the intended use likely to cause individuals to object or complain?
No, I don’t believe so. It is best practice to maintain some form of system to record details for the duration of our working relationship.
11. Use of Cookies
Find out more about the use of cookies below in my Cookie Policy. My site obviously does use them, and you should have ticked a cookie generation button when you landed on it. You can set your browser to refuse all or some of them, but please be aware the site might not work as well if you refuse or disable them.
12. Social Media
If you send me a private or direct message via any of the social media platforms, I will store the message for six months. It will not be shared with any other organisations without your express permission. Social media sites all seem to know when you have looked at websites and pages, however this data is not passed on to me.
13. Data Security
I have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. I am a sole-trader and there is no need for me to share your data with any third party other than those persons outlined above. They will only process your personal data on my instructions and they must keep it confidential. In the event of any suspected personal data breach I will notify you and any applicable regulator if I am legally required to.
14. Data Retention
With the exception of your ceremony script (for which I hold copyright), I will only retain your personal data for as long as necessary to fulfil the purposes I collected it for. This includes for the purposes of satisfying any legal, accounting, or reporting requirements. When deciding what the correct time is to keep the data for I look at nature and sensitivity, potential risk of harm from unauthorised use or disclosure, processing purposes and if these can be achieved by other means and legal requirements. For tax purposes the law requires me to keep basic information about my customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers. In some circumstances I may anonymise your personal data for research or statistical purposes. In which case I may use this information indefinitely without further notice to you.
15. How can YOU access your data, to change or delete it?
Your legal rights…
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent. You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email me at amy@idocelebrancy.co.uk
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, I may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or I may refuse to comply with your request in these circumstances.
I may need to request specific information from you to help me confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. I may also contact you to ask you for further information in relation to your request to enable up my response.
I will respond to all legitimate requests within one month. Occasionally it may take me longer than a month if your request is particularly complex or you have made a number of requests. In this case, I will notify you.
If you are not happy with any aspect of how I collect and use your data…
You have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I would be grateful if you would contact me first if you do have a complaint so that we can try to resolve it for you.
You do have the right at any time during our working relationship to ask that I delete the information I hold on you.
16. Testimonials
You may see testimonials doted throughout my website. These are kind words from couples and families who have used my services. If you too, are kind enough to write to me or fill in my feedback sheet I will be seeking your permission to use your comments on my website and social media.
By visiting my website and providing me with your data you are agreeing that you are over 13 years of age.
I, Amy Hayes, am the Data Controller, meaning I am responsible for your personal data. My details are:
Full name of legal entity: I Do Celebrancy
Email address: amy@idocelebrancy.co.uk
Postal address: Co- The Financial Partnership LLP, Vision House, 3 Dee Road, Richmond, Surrey,TW9 2JN
Please help me to keep up to date with the information I hold on you by emailing me any personal information changes (such as new address) to amy@idocelebrancy.co.uk.
1. What information (data) is being collected?
Personal data means any information capable of identifying an individual. It does not include anonymised data.
Communication Data includes any communication that you send to me. Whether that be through the contact form on my website; through email, text, social media messaging, social media posting, or any other communication between us. I lawfully process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims.
Customer Data includes data relating to the contract of my services for your ceremony, such as your name, title, address, email address, phone number, contact details and ceremony details. I lawfully process this data to supply the services you have contracted me for and to keep records of such transactions.
User Data includes data about how you use my website and any online services together with any data that you post for publication on my social media or other online services. I process this data to operate my website and ensure relevant content is provided to you, ensure the security of my website, maintain back- ups of my website and/or databases and to enable publication and administration of my website, other online services and business. My lawful ground for this processing is my legitimate interests which in this case is to enable me to properly administer my website and my business.
Technical Data includes data about your use of my website and online services such as your IP address, your login data, details about your browser, length of visit to pages on my website, page views and navigation paths, details about the number of times you use my website, time zone settings and other technology on the devices you use to access our website. The source of this data is from my analytics tracking system. Although, I am not actively tracking any this data to anywhere near this degree!
I process this data to analyse your use of our website and other online services to administer and protect our business and website, to deliver relevant website content. I lawfully process this data for legitimate interests which in this case is to enable me to properly administer my website, grow my business and to decide my marketing strategy.
2. Marketing Data
I don’t send marketing messages. I may on occasion ask for a testimonial from past clients, however it won’t ever be soliciting for anything other than that.
3. Sensitive Data
Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, and information about your health/ disabilities.
Given the nature of my role I will be requesting some sensitive data about you. The information you provide will allow me to write your ceremony in an inclusive way. I will not be seeking any sensitive information such as your genetic and biometric data. I do not intend to collect any information about criminal convictions or offences unless they are totally relevant to the script under development. Where I am required to collect personal data by law, or under the terms of the contract between us and you do not provide me with that data when requested, I may not be able to perform the contract (for example, to deliver services to you). If you don’t provide me with the requested data, I may have to cancel a service you have contracted me for but if I do, I will notify you at the time.
I will only use your personal data for a purpose it was collected for but I may process your personal data without your knowledge or consent where this is required or permitted by law.
4. How do I collect your data?
When someone visits my website Google Analytics collects standard internet log information and details of visitor behaviour patterns. I may also automatically be collecting certain data from you as you use my website via the use of cookies. Please see my Cookie Policy for more details about this.
Other third parties which collect data include social media and advertising networks including Facebook incorporating Facebook Pixels. The data is collected via my website, social media sites, phone, text or email.
If we start to work together, I will retain your information on my personal computer which is password protected and used by me only. I also create a folder in my email account for ease of communication.
5. What data am I after?
The type of data I am interested in is how you use my website including what pages interest you so that I can amend and adapt as I go along to ensure the information I am providing is relevant, interesting and up to date. This is all gathered via my webform submission, phone call, text or email and Facebook Pixels. However, I cannot be held responsible for the customer storage retention methods of companies like Google, Skype, Facebook, Instagram and Outlook etc.
6. Why is it being collected?
I need to retain some of your data to enable me to do my job. I need to be able to contact you in the lead up to your event as we work together to create your ceremony and more.
7. How long will it be kept for?
The personal information that you provide (names/address/tel. no’s /email addresses etc) is held on my computer and within Outlook until the end of the year of your particular ceremony. For example if you were to book me for a wedding in August 2021 this year I will hold your data until the end of 2021 at which time it will be deleted from my computer and my Outlook account. All enquiries via my website, Facebook or other social media platforms will be retained for 6 months before deletion, if the enquiry has not converted into a contracted engagement of services.
8. Who will it be shared with?
No one, without your express permission. However there might be a few occasions where I do need to share your personal data with the following:
Other wedding professionals, be it another officiant or your wedding photographer or venue contact. This information is shared purely to allow the smooth running of your ceremony and event.
Professional advisers including lawyers, bankers, auditors and insurers, in the event of any complaint or claim either against me by you. Or against you in a claim instigated by me.
Government bodies that require the reporting of processing activities.
Third parties to whom I transfer or merge parts of my business. (In the event I am unable to fulfil my contact due to illness or other unforeseen complication). I require all third parties to whom I transfer your data to respect the security of your personal data and to treat it in accordance with the law. I only allow such third parties to process your personal data for specified purposes and in accordance with my instructions.
9. What will be the effect of this on the individual concerned?
The effect will be positive as it allows us to keep in regular contact during our working relationship.
10. Is the intended use likely to cause individuals to object or complain?
No, I don’t believe so. It is best practice to maintain some form of system to record details for the duration of our working relationship.
11. Use of Cookies
Find out more about the use of cookies below in my Cookie Policy. My site obviously does use them, and you should have ticked a cookie generation button when you landed on it. You can set your browser to refuse all or some of them, but please be aware the site might not work as well if you refuse or disable them.
12. Social Media
If you send me a private or direct message via any of the social media platforms, I will store the message for six months. It will not be shared with any other organisations without your express permission. Social media sites all seem to know when you have looked at websites and pages, however this data is not passed on to me.
13. Data Security
I have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. I am a sole-trader and there is no need for me to share your data with any third party other than those persons outlined above. They will only process your personal data on my instructions and they must keep it confidential. In the event of any suspected personal data breach I will notify you and any applicable regulator if I am legally required to.
14. Data Retention
With the exception of your ceremony script (for which I hold copyright), I will only retain your personal data for as long as necessary to fulfil the purposes I collected it for. This includes for the purposes of satisfying any legal, accounting, or reporting requirements. When deciding what the correct time is to keep the data for I look at nature and sensitivity, potential risk of harm from unauthorised use or disclosure, processing purposes and if these can be achieved by other means and legal requirements. For tax purposes the law requires me to keep basic information about my customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers. In some circumstances I may anonymise your personal data for research or statistical purposes. In which case I may use this information indefinitely without further notice to you.
15. How can YOU access your data, to change or delete it?
Your legal rights…
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent. You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email me at amy@idocelebrancy.co.uk
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, I may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or I may refuse to comply with your request in these circumstances.
I may need to request specific information from you to help me confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. I may also contact you to ask you for further information in relation to your request to enable up my response.
I will respond to all legitimate requests within one month. Occasionally it may take me longer than a month if your request is particularly complex or you have made a number of requests. In this case, I will notify you.
If you are not happy with any aspect of how I collect and use your data…
You have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I would be grateful if you would contact me first if you do have a complaint so that we can try to resolve it for you.
You do have the right at any time during our working relationship to ask that I delete the information I hold on you.
16. Testimonials
You may see testimonials doted throughout my website. These are kind words from couples and families who have used my services. If you too, are kind enough to write to me or fill in my feedback sheet I will be seeking your permission to use your comments on my website and social media.
Cookie Notice
What is a Cookie?
A “Cookie” is a piece of information that is stored on your computer’s hard drive and which records how you move your way around a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.
Cookies are used by nearly all websites and do not harm your system.
If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. You can block cookies at any time by activating the setting on your browser that allows you to refuse the setting of all or some cookies. By not blocking cookies and continuing to browse you are authorising the use of cookies. If you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
How does this site use cookies?
I use Cookies to track your use of my website. This enables me to understand how you use the site and track any patterns with regards how you are using my website. This helps me to develop and improve my website by understanding what pages you might be visiting and what changes might be required
Cookies are either:
Strictly necessary cookies: These cookies are essential to enable you to use the website effectively, ALL websites require these basic cookies.
These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
Performance cookies: These cookies enable me to monitor and improve the performance of my website. For example, they allow me to count visits, identify traffic sources and see which parts of the site are most popular.
Functionality cookies: These cookies allow my website to remember choices you make and provide enhanced features. For instance, they may be used to provide services you have requested such as viewing one of my videos or my blog. The information these cookies collect is usually anonymised.
A “Cookie” is a piece of information that is stored on your computer’s hard drive and which records how you move your way around a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.
Cookies are used by nearly all websites and do not harm your system.
If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. You can block cookies at any time by activating the setting on your browser that allows you to refuse the setting of all or some cookies. By not blocking cookies and continuing to browse you are authorising the use of cookies. If you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
How does this site use cookies?
I use Cookies to track your use of my website. This enables me to understand how you use the site and track any patterns with regards how you are using my website. This helps me to develop and improve my website by understanding what pages you might be visiting and what changes might be required
Cookies are either:
- Session cookies: these are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page but they do not collect any personal data from your computer; or
- Persistent cookies: a persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. (This site and Google Analytics use these types of cookies, and although I have Google Analytics, I’ve yet to work out how to use it.)
Strictly necessary cookies: These cookies are essential to enable you to use the website effectively, ALL websites require these basic cookies.
These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
Performance cookies: These cookies enable me to monitor and improve the performance of my website. For example, they allow me to count visits, identify traffic sources and see which parts of the site are most popular.
Functionality cookies: These cookies allow my website to remember choices you make and provide enhanced features. For instance, they may be used to provide services you have requested such as viewing one of my videos or my blog. The information these cookies collect is usually anonymised.
